September 20, 2021

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COA scored Iriga City Treasurer failure to submit 80 DVs, 158.45 million cash advances flagged

Iriga City Hall. Photo from Google

Legazpi City – the Annual Audit Report CY 2020 findings of the Commission on Audit performance of Iriga City scored the non-submission of 80 Disbursement Vouchers by the city treasurer’s office totaling 50.28 million pesos.

The failure to submit resulted in the overstatement of Cash in Bank-Local Currency current Account by the same amount, understatement of related assets and expense account raising doubtful validity and legality of the transaction.

The 80 disbursement vouchers not submitted were not recorded in the checks disbursement journal though same were drawn from the depository bank of the LGU.

The same lapses were already mentioned in the prior year audit report though some of the vouchers were already submitted but the audit said that it involved a significant amount and its repeated act by the city treasurer’s office.

The 50.28 million is 28 percent of the unrecorded vouchers out of the balance of the Cash-in-Bank –LCCA of 177.17 million pesos by December 31, 2020.

In CY 2018 five DV’s amounting to 2,408,440.90, by 2019 18 vouchers worth 3,790,326.79. CY 2020 COA found out 57 DV’s un-submitted with a value of 44,081,590.17, thus the 50.28 million pesos.

In the exit conference, however, the city accountant in its reply on April 14, 2021 that 42 out of the 80 vouchers amounting to 22.32 million were received and already recorded in the books with the city treasurer agreed to comply with the submission of the remaining accounts in the ensuing months.

COA also noted that cash advances amounting to 158.45 million were approved in the absence of a designation as Special Disbursing Officer, insufficient and lack of fidelity bond, non-liquidation of prior cash advance and incomplete documentation raising doubts again as to the validity and regularity of the cash advances granted for CY 2020.

The details of the cash advances flagged are for the training/seminars/activity costing 13,033,833.50. In the procurement of goods, it amounted to 40,335,619.00. That of AICS/Financial Assistance it was 14,181.800.00, for COVID-19 the amount is 84,393,400.00 and for Festivals/Celebrations/Entertainment is 6,504,295.75 for a total of 158.45 million pesos. Part of the unsettled cash advance has aged were drawn two years ago and the oldest was 23 years amounting to 3 million pesos.

COA said that the cash advances for the General Fund, Special Education Fund and Trust fund accounted for 32,323,664.97 million by December 31, 2020, which is in violation of COA Circular No. 97-002.

The audit also took note of the notices of suspension, disallowance and charges ending December 31, 2020, was 394,497, 619.35 million because of unsubmitted disbursement vouchers and documents.

The annual Audit Report was supervised by State Auditor IV Mario Aguilar in a letter to City Mayor Madelaine Alfelor.